Quick Ref

The University seeks to hire and retain the most qualified individuals and to foster a work environment of trust and good will. Nepotism is favoritism in the workplace based on kinship and ordinarily consists of making employment decisions based on a family relationship. Nepotism is inconsistent with the University’s longstanding policy of making employment decisions based solely on unit needs and individual qualifications, skills, ability and performance. The purpose of this policy is to avoid favoritism, the appearance of or potential for favoritism, and conflicts in interest and loyalty often associated with nepotism.

Policy

No faculty member or other academic appointee may make, participate in, or attempt to influence employment decisions involving a relative. The same is true vis a vis an individual in a current or recently concluded consensual romantic or sexual relationship.

Key Definitions

Academic employee: University faculty and other academic appointee within the meaning of the University’s Statutes.

Employment decisions: the full spectrum of employment related actions, including but not limited to decisions related to hiring, supervision, direction of work, promotion, compensation, work hours, performance evaluation, termination, and all other terms and conditions of employment.

Relative: the spouse; domestic or civil union partner; and, whether by blood, adoption, marriage or domestic or civil union partnership, the child, parent, grandparent, sibling, grandchild, aunt or uncle, niece or nephew, or any person residing in the immediate household of the University faculty member or other academic appointee.

Guidelines and Commentary

  1. This policy does not prohibit the University from simultaneously employing relatives. Indeed, relatives are permitted to work in the same University department or unit so long as the relatives comply with the requirements outlined above, e.g., there is no direct reporting or supervisory relationship between the relatives and all employment decisions are made by others.
  2. Faculty members and other academic appointees are obligated to self-report to the head of their organizational unit before they make, participate in or attempt to influence decisions prohibited by this policy. If the at-issue relationship involves the leader of an organizational unit (e.g., a Department Chair or Director), the self-report must be made to the academic leader to whom the employee is accountable (e.g., Dean or Provost).
  3. This policy is applicable to instances of nepotism that existed before the enactment of this policy; those situations thus prospectively must be evaluated and managed within the parameters of this policy.
  4. Legitimate issues may arise and thus must be disclosed and managed under this policy with regard to favoritism of:
    • relatives who do not fit the definition of relative provided above;
    • individuals with whom an academic employee has or has recently concluded a consensual sexual or romantic relationship; and
    • situations where the faculty member or other academic appointee is directly or indirectly involved in the University’s engagement or potential engagement (e.g., as a contractor) of a relative or individual with whom an academic employee has or has recently concluded a consensual sexual or romantic relationship.
  5. Exceptions to this policy are at the discretion of the President and Provost. For example, if one of the related parties is uniquely qualified to work for the other based on qualifications for a position and performs work in direct support of teaching, research or patient care, the President or Provost may permit the related persons to continue to work together, provided that an appropriate management plan is developed, implemented and administered, as described below in Paragraph 6.
  6. The fundamental goal of the management plan is to mitigate actual and perceived favoritism and conflicts of interest and loyalty by establishing appropriate processes for employment decisions. Depending on the employment classification (e.g., staff, academic) of the individual with whom the faculty member or other academic appointee has a relationship, a management plan should be devised by, as appropriate, the unit’s academic affairs administrator, senior human resources representative or University Human Resource Services, and must be approved by the head of the academic organizational unit (e.g., Dean, Director, Chair or Section Chief) and by the Provost or his or her designee. At a minimum, management plans must:
    • address reporting relationships, supervision, and evaluation in a way that will assure that there will be no participation in employment decisions as prohibited by this policy and
    • establish a review and approval process for expenditures to sufficiently mitigate or preclude favoritism or the appearance of favoritism. To ensure continuity and appropriateness, review and, as needed, revision of the approved management plan should occur at least annually and also whenever there is a germane change in reporting relationships. If the at-issue relationship involves the leader of an organizational unit, the management plan must be reviewed and approved by the academic leader to whom the at-issue unit leader is accountable (e.g., Dean or Provost).
  7. Complaints about violations of this policy should be submitted to the cognizant Dean or the Office the Provost. All such complaints will be treated as confidentially as feasible and will be addressed by the cognizant Dean or the Office of the Provost.

Related Policies

Updated: January 9, 2012